We all know that implementing an effective onboarding process isn’t easy. It can be complex and difficult to manage, especially for businesses with limited resources or a lack of standardisation. However, it is one of the single most important investments a business can make, as the way employees are onboarded can greatly affect their productivity, job satisfaction, and safety. A study conducted by The Harvard Business Review shows that 20% of employees leave their job within the first 45 days of starting, which is a significant loss for companies given the expenses and challenges of finding qualified replacements. Therefore, it’s important to invest time and resources into streamlining your onboarding process to ensure a positive experience for new employees.
What’s the solution to creating a streamlined and cost-effective onboarding process? Automations.
Onboarding automation using an app can simplify the process, reduce errors and save time. Here are some ways an app can be used to automate your onboarding:
- Pre-Onboarding: An app can be used to send pre-onboarding tasks like filling out required forms, paperwork, and reviewing your company handbook to new hires before their start date. This ensures that they are ready to start work on their first day, and it also saves time on the first day of work.
- Electronic Forms: Instead of filling out paper forms, new hires can fill out electronic forms through the app. This eliminates the need for paper documents and speeds up the process of completing necessary paperwork.
- Task Assignments: An app can be used to assign and track tasks, like setting up accounts, assigning email addresses, and assigning access to company systems. This ensures that each task is completed on time, and there is no duplication of effort.
- Training and Orientation: An app can be used to deliver training and orientation material to new hires. This ensures that all employees receive the same training, regardless of their location or team.
- Follow-Up: An app can be used to follow up with new hires after their first day of work. This provides an opportunity for them to ask questions or raise concerns, which can be addressed promptly.
- Notifications: Don’t let details or tasks fall through the cracks. Notifications can be sent to both admins and new hires so that everyone is doing their bit in a timely manner, reducing bottlenecks in the onboarding process.
Implementing onboarding automations can bring several benefits to your business, such as:
- Time and Cost Savings: Onboarding automation using an app saves time and reduces the need for manual processes, which translates to cost savings for your business.
- Improved Efficiency: An app can help automate repetitive and time-consuming tasks, freeing up HR staff to focus on more critical tasks.
- Consistency: Onboarding automation ensures that all new employees receive the same training, complete the same tasks, and have access to the same information.
- Improved Employee Experience: An app can provide a positive onboarding experience for new hires, which can improve employee productivity and length of service.
The Factor is just like every other business and we, too, face onboarding issues (even more so because we’re 100% remote!) That’s why we created our Onboarding solution, not only as a solution to provide to other businesses but to implement internally to manage our growth. So, this means, our team is not only the front-end users but also the developers! As result, we created an app that is intuitive, with functionalities that have both ends of the user experience in mind.
Here’s a sneak peak of the functionalities that have Candice, our hiring manager, grinning from ear-to-ear:
We understand, first-hand, how crucial the onboarding process is to the success and overall satisfaction of new hires. Onboarding is a complex task, involving limiting factors such as resources, inconsistent and manual procedures, extensive documentation, communication gaps, and integration into existing systems. Our Onboarding solution is our way of automating this process, so organisations can improve the speed, uniformity, and scalability of the onboarding process. If you’re looking to streamline the onboarding experience and increase employee satisfaction whilst decreasing first-day overwhelm of new hires, then schedule a demo of our Onboarding solution today!
