FormFactor

Automate, Integrate & Scale

Transform forms into action. Seamlessly integrated, fully automated

Forms should do more than collect data, they should kickstart decisions, streamline workflows, and eliminate manual effort. Whether you’re managing compliance, accelerating approvals, or reporting to stakeholders, the value of digital forms lies in what happens next. 

FormFactor, a core Solutions Tools and accelerator, is designed to integrate and automate your forms without friction. Built natively on Microsoft Power Platform, it connects your data directly to Microsoft Dataverse, triggers workflows in Power Automate, and links with over 1,000 business apps, no code, no patchwork, no third-party workarounds. 

Why integration & automation matter for digital forms

Manual data entry is error-prone, time-consuming, and incompatible with modern Government operations. Without automation, valuable time is spent transferring, cleaning, or chasing down form data, creating risk, inefficiency, and lag in citizen service delivery.

With FormFactor, automation is instant and integration is seamless. Every submission becomes an action-ready asset that flows through your existing systems in real time. 

  • Reduced admin overhead — no more rekeying data 
  • Instant workflows — trigger approvals, emails, or reports automatically 
  • Real-time insights — connect to Power BI dashboards 
  • No silos — data flows directly into Microsoft Dataverse, not third-party clouds 
  • AI-powered validation — categorise, clean, and route submissions smartly 

FormFactor: the no-code integration & automation powerhouse

What sets FormFactor apart is its native architecture. Unlike standalone form tools that require APIs, middleware, or vendor-specific connectors, FormFactor is built inside Microsoft’s ecosystem. That means direct access to Microsoft 365, Dynamics, Power Apps, and beyond, without building bridges or hiring developers. 

Direct Integration with Microsoft Dataverse

Form data is automatically stored within your Microsoft 365 tenant, secure, structured, and fully queryable. No more exporting. No more mapping. Just ready-to-use information where you need it. 

  • Data is stored securely in Dataverse, not an external cloud 
  • Use Power Apps and built-in filtering for instant access
  • Ask Copilot questions in real time to surface insight 
  • Maintain a single source of truth across departments 
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Automate workflows with power automate

FormFactor connects directly to Power Automate, enabling your forms to trigger real-time actions, from alerts and notifications to record updates and approvals. 

Connect with Microsoft 365 Apps: 

  • Microsoft Teams – Send instant notifications and approvals 
  • Outlook – Auto-generate emails based on form logic 
  • SharePoint – Store and manage submissions in libraries 
  • Power BI – Visualise live data in dashboards 
  • Dynamics 365 – Auto-populate CRM records and case files 

AI & automation: smarter forms in three steps

Modern forms should do more than capture responses. They should analyse, route, and improve your processes automatically. With FormFactor, AI-driven automation makes that a reality. 

  1. ReFactor Existing Forms with AI:
    Upload any PDF, Word doc, or legacy web form, FormFactor restructures it into a modern, compliant digital version without rebuilding from scratch.

  2. Automated Data Validation & Categorisation:
    AI validates fields, flags missing entries, and smartly categorises responses. Submissions are automatically routed to the right team, queue, or workflow.

  3. Intelligent Reporting & Insights:
    Generate real-time reports in Power BI, surface trends with Copilot AI, and monitor performance across KPIs, compliance, completion rates, turnaround times.

Ready to automate & integrate your forms?

FormFactor gives you more than just digital forms—it delivers fully connected, automated workflows across Microsoft 365, Dynamics, and beyond.

Let’s transform your form processes, end to end.

Let’s connect!

We provide unique solutions fit for you! Let’s chat and find out how we can help!